Adult Staff Add Procedure

Updated: May 2, 2016

The following process must be followed to add an adult to any Santa Clara Sporting Team roster.  Santa Clara Youth Soccer and Santa Clara Sporting require ALL adults (coaches, assistant coaches and trainers) that are working with any team to follow this approval procedure before they can interact with the kids. No exceptions are allowed.

  1. All coaches and trainers must be approved by the Santa Clara Sporting Coaching Director. Please complete the SC Sporting Form and email to Audren Cashman at
  2. After Santa Clara Sporting approves the coach or trainer, the next step is for adult to pass a Live Scan Test (finger print test with the Santa Clara Sheriff Department). Follow the SCYSL Live Scan procedure
  3. Adult candidate must also complete the CYSA Team Official Registration & Risk Management Form, and submit the registration to SCYSL Registrar Wendy Amick. Wendy's contact information: 408-248-1663, email: and address.
  4. For teams competing in US Club Soccer sanctioned events, you also need to complete and submit the Adult Risk Management Form to Audren Cashman.  There is a $15 license fee (pass will last for two years).

After all these steps have been completed, then the adult may interact with youth players.

Tournament Reimbursment Process

Updated May 2, 2016

The Santa Clara Sporting Club supports each team and will pay for three tournament fees throughout the soccer season (August-July).  Each team has the flexiblity to select which tournaments they want SCSC to pay entry fees.  State Cup entry fee counts as a tournament.  Teams that host an age group and work during the Santa Clara Sporting Invitational Tournament receive an additional free registration during the same soccer calendar year.

Process to Request Tournament Payment

  1. Send an email to Audren Cashman with the subject line: [Sporting team name] Tournament Reimbursment [event name]
  2. Attach completed form Download Tournament Reimbursement Form (word doc)
  3. Audren will mail you the check made payable to the tournament, or you can stop by the Sporting office to pick-up the check.

* Please expect a 7-10 day lead time to process your request, so do not wait until the last minute.